State administrator operations

Module 1 — What oversight can and cannot do

State roles read across the whole jurisdiction and write nothing operational. Census records cannot be created, edited or deleted by a state user; the restriction is enforced server-side, not by hiding buttons. Oversight actions that do write — generating an extract, changing jurisdiction configuration — are audited.

Module 2 — The jurisdiction dashboard

The dashboard rolls the latest valid census for every facility up to the organization and the jurisdiction.

1. 1Read total licensed beds, occupied beds and available capacity
2. 2Filter by organization, service type or county
3. 3Compare organizations on availability and reporting coverage
4. 4Open a facility for its bed board and reporting history

Module 3 — Coverage and data quality

Availability is only meaningful alongside coverage. Learn to separate a reported zero from a missing report, to identify facilities whose figures have gone stale, and to follow up with the responsible organization administrator rather than editing the record.

1. 1List facilities that have not reported for the period
2. 2Identify stale census figures
3. 3Record the follow-up with the organization administrator
4. 4Re-check coverage after the facility reports

Module 4 — Bed extracts as evidence

Generate the extract for a reporting period, confirm it is locked, and reference its record number in correspondence. Because extracts are immutable and census history is append-only, the extract is the defensible figure for that period.

1. 1Choose the reporting period
2. 2Generate the extract
3. 3Confirm the extract is locked and note its record number
4. 4Download or share the extract for the review file

Module 5 — Access and accountability

Review who holds state roles in your jurisdiction, confirm multi-factor enrolment, and review the audit trail for a facility, a user or a reporting period. Close the course by reproducing one past figure from history and the matching extract.