Designed for statewide occupancy & capacity reporting
One Platform. A Workspace for Every Role.
OCRS gives each implemented role the workspace it needs — state, organization, provider, facility and reporting. Every role operates within a secure, permission-based environment while contributing to a single statewide occupancy and capacity reporting platform.
- 18 openDemo Provider Alpha14 homes · 212 licensed beds
- 3 openDemo Provider Beta9 homes · 148 licensed beds
- 11 openDemo Provider Gamma6 homes · 96 licensed beds
- 0 openDemo Provider Delta4 homes · 58 licensed beds
Platform Architecture
Every reporting level inherits scope from the level above it — one hierarchy, one source of truth.
- State Administrator
- Organization Administrator
- Provider Administrator
- Facility Managers
- Daily Census Reporting
- Automatic State Reporting Engine
Operational workspaces
Specialized environments, one integrated system.
Read-only review — reporting history, submissions and audit records — is performed by the Read-Only Auditor role in the reporting workspace. It is a role within OCRS, not a separate product.
State Administrator Workspace
Statewide command center for occupancy intelligence, compliance monitoring, and automated reporting across every licensed provider.
- Geographic Operations Dashboard
- Statewide occupancy monitoring
- Capacity analytics
- Compliance monitoring
- Statewide submission once daily, Mon–Fri at 8:00 AM Pacific Time
- Immediate census notifications
- Organization drill-down
- Facility drill-down
- Read-only oversight
- Audit review
- PDF and CSV exports
- Sample Facility A (demo)Demo Provider Alpha4 open
- Sample Facility B (demo)Demo Provider Beta0 open
- Sample Facility C (demo)Demo Provider Alpha2 open
- Sample Facility D (demo)Demo Provider Gamma1 open
Organization Administrator Workspace
Strictly scoped to a single organization — every dashboard, export, and user assignment stays inside that tenant boundary.
- Manage one organization only
- View only facilities assigned to that organization
- Organization-wide occupancy
- Organization compliance
- Facility performance
- User management
- Reporting history
- Organization exports
- Facility assignments
- 18 openDemo Provider Alpha14 homes · 212 licensed beds
- 3 openDemo Provider Beta9 homes · 148 licensed beds
- 11 openDemo Provider Gamma6 homes · 96 licensed beds
- 0 openDemo Provider Delta4 homes · 58 licensed beds
Provider Administrator Workspace
Operational management across every facility a provider operates, with roll-ups that reconcile to the statewide census automatically.
- Multi-facility management
- Provider rollups
- Capacity analytics
- Admissions
- Discharges
- Waitlists
- Compliance
- Reporting trends
- Facility performance
- 2 openSample Facility A (demo)24 licensed
- 0 openSample Facility B (demo)18 licensed
- 4 openSample Facility C (demo)20 licensed
Facility Manager Workspace
A fast, mobile-friendly daily census with live capacity math — submitted once and routed to the state without rekeying.
- Census updates at any time
- Occupancy and capacity visibility
- Licensed beds
- Available beds
- Blocked beds
- Waitlists
- Admissions
- Discharges
- Reporting history
- Included in the next scheduled state submission
How Information Flows Through OCRS
A single census submission moves through validation and rollup to the statewide report — with no manual handoffs.
- Facility Manager
- Organization Review
- Provider Rollup
- Automatic Validation
- State Dashboard
- Recurring State Reporting
User Roles
| User | Primary Responsibility |
|---|---|
| State Administrator | Statewide oversight, reporting review and capacity analytics |
| Organization Administrator | Administer the organizations and users inside one account |
| Provider Administrator | Multi-facility operational management |
| Facility Administrator | Administer a facility, its beds, its users and its census records |
| Facility Manager | Maintain beds and record occupancy and capacity for assigned facilities |
| Reporter | Record occupancy updates for an assigned facility |
| Read-Only Auditor | Review append-only reporting history and audit records without changing anything |
OCRS Platform Capabilities
Role Comparison Matrix
| Capability | State | Organization | Provider | Facility |
|---|---|---|---|---|
| Dashboard | ||||
| Census Entry | View Only | View Only | View Only | |
| Organization Reports | Not permitted | |||
| Facility Reports | ||||
| Compliance Monitoring | View | |||
| Audit History | View | |||
| User Management | Limited | |||
| PDF Export | ||||
| Daily Reporting | View | View | View | Submit |
Security & Governance Controls
Every action in OCRS is authenticated, authorized, and written to the reporting and audit history.
OCRS vs Traditional Manual Reporting
| Traditional Reporting | OCRS |
|---|---|
| Manual spreadsheets | Current occupancy dashboards |
| Delayed reporting | Updates visible as soon as they are recorded |
| Email submissions | Automated reporting engine |
| Limited visibility | Statewide visibility |
| No audit trail | Append-only reporting history |
| Manual compliance tracking | Automated compliance monitoring |
Built for State Agencies. Trusted by Residential Care Providers.
OCRS connects facilities, provider organizations, and state administrators through one secure reporting platform that delivers accurate occupancy intelligence, compliance monitoring, and automated statewide reporting in real time.